TRANSPORTATION AND TRAVEL DIRECTIONS
ENTERING AND LEAVING CANADA
STUDENT TRANSPORTATION EXPENSES
MESSAGES FOR ATTENDEES
ASSISTIVE LISTENING DEVICES
TECHNICAL SESSION DESIGNATIONS
TOPICAL MEETING ON CLASSROOM ACOUSTICS
HOT TOPICS SESSION
TUTORIAL LECTURE ON AUTOMATIC SPEECH RECOGNITION
GALLERY OF ACOUSTICS
STUDENT DESIGN COMPETITION
WORKSHOP IN ACOUSTICS FOR MUSICAL INSTRUMENT BUILDERS
1st ASA WORKSHOP ON SECOND LANGUAGE SPEECH LEARNING
CONFERENCE ON INDUSTRIAL RELATED ENVIRONMENTAL AND OCCUPATIONAL NOISE
MEDWIN PRIZE IN ACOUSTICAL OCEANOGRAPHY AND ACOUSTICAL OCEANOGRAPHY PRIZE LECTURE
TECHNICAL COMMITTEE OPEN MEETINGS
ANNUAL MEETING OF MEMBERSHIP
ANSI STANDARDS COMMITTEES
A/V PREVIEW ROOM
ONLINE MEETING PAPERS
FELLOWS SUITE AND FELLOWS LUNCHEON
STUDENTS MEET MEMBERS FOR LUNCH
COMMITTEE ON WOMEN IN ACOUSTICS LUNCHEON
ACCOMPANYING PERSONS’ PROGRAM
TECHNICAL PROGRAM ORGANIZING COMMITTEE
LOCAL MEETING COMMITTEE
PHOTOGRAPHING AND RECORDING
NOTE TO SMOKERS
GUIDELINES FOR ORAL PRESENTATIONS AT MEETINGS OF THE ACOUSTICAL SOCIETY OF AMERICA
SUGGESTIONS FOR EFFECTIVE POSTER PRESENTATIONS
GUIDELINES FOR USE OF COMPUTER PROJECTION IN MEETING PRESENTATIONS
DATES OF FUTURE ASA MEETINGS
1. HOTEL INFORMATION
The Hyatt Regency Vancouver Hotel (655 Burrard Street, Vancouver, BC V6C 2R7, Canada) is the headquarters hotel where all meeting events will be held. A block of guest rooms at discounted rates has been reserved for meeting participants at the Hyatt Regency Vancouver. Early reservations are strongly recommended. Note that the special ASA meeting rates are not guaranteed after 17 April 2005. You must mention the Acoustical Society of America when making your reservations to obtain the special ASA meeting rates.Hyatt Regency Vancouver offers many delightful dining choices, including Mosaic Bar and Grille for flavors from around the world prepared with a West coast flair. Enjoy appetizers and cocktails in the contemporary setting of Mosaic Bar or specialty coffees in the European style Latte Cafe and Bistro. There's also a heated pool, fully equipped health club, full serve Business Center and much more. For more details visit www.vancouver.hyatt.com. Please make your reservation directly with the Hyatt Regency Vancouver. When making your reservation, you must mention the Acoustical Society of America to obtain the special ASA meeting rates.
2. TRANSPORTATION AND TRAVEL DIRECTIONS
The Vancouver International Airport (YVR) serves over 15 million passengers per year. More than 40 airlines operate 17 International and 22 U.S. scheduled flights per day. For comprehensive information on options for traveling to Vancouver by air, bus, train, ferry or car visit www.tourismvancouver.com/transportation/getting_here.cfm
There are several options for traveling from Vancouver International Airport to downtown Vancouver:
Public transit: From Airport Level 1 take Bus 424 to Airport Station and then Bus 98 to Burrard Station. Buses leave the airport every few minutes and take about 45 minutes to reach downtown Vancouver. Fares cost $2 to $3. For current details visit www.translink.ca
Airporter bus: This bus picks up passengers at several points in the Airport for transport to major downtown hotels. The service runs every half-hour and costs $12 one-way, $18 return. For current details visit www.yvrairporter.com
Taxis: Location of taxi-stands are posted in the Airport Terminal. The fare to the Hyatt is approximately $22 Cdn.
Car Rental: There are offices of major car-rental companies located both at the Airport and downtown. For more details check www.tourismvancouver.com/transportation/getting_here.cfm#car
Driving and directions to hotel
For attendees who will be driving, parking is available at the Hyatt Regency Vancouver.
From Vancouver International Airport (14 miles): Take Grant McConnachie Way over the Arthur Lang Bridge. Exit Granville Street, proceed north (54 blocks). Turn left at 16th Street. Go down two blocks and turn right on to Burrard Street. Procceed on Burrard and over Burrard Street Bridge to Georgia Street (10 blks). Hyatt Regency Vancouver is on your left.
3. ENTERING AND LEAVING CANADA
Information for US citizens and permanent residents: U.S. citizens and permanent residents require one of the following: 1) birth certificate, 2) resident alien card, 3) green card presented with photo I.D. or 4) a passport valid for at least 6 months after the date of return to the US. A driver's license alone is NOT accepted as proof of citizenship. U.S. Citizenship and Immigration Services <uscis.gov/graphics/index.htm> provides additional information about travel from the US to Canada.
Information for international visitors: Visitors entering Canada from countries other than the United States must have a valid passport, and may require other documentation such as visas. Visit www.cic.gc.ca/english/visit/index.html or check with the nearest Canadian Consulate well in advance of travel for visa requirements. For a list of Canadian Consulate offices visit www.cic.gc.ca/english/offices/missions.html
Citizenship and Visa Requirements for Travel to and from Canada: Information for students and postdocs with F-1 and J-1 visas who are temporarily outside the US and who wish to travel to Canada and return to the US after the ASA meeting:
It is very common for students traveling into Canada to simply "cross the border" without giving thought to what might be required by the Canadian Government for entering as a visitor. Although citizens of some countries do not need Canadian visas to enter Canada, citizens of many countries do require a Canadian visa. Tourist visas must be obtained from the one of the US visa offices of the Canadian Consulate General. To find an office in the US, click on www.cic.gc.ca/english/offices/missions.html, where you will find "United States" under "Western Hemisphere."
If you plan to travel abroad prior to the meeting in Canada and are considering applying for a new US F-1 or J-1 visa, please contact the advisor in your office of international students and scholars (ISS) immediately for advice.
Please remember that it is risky for F-1 and J-1 visa holders to apply for new US visas in Canada or any country that is not your country of citizenship. Even if you apply from your home country, you may be subject to very long delays. People who are found ineligible for a visa cannot re-enter the U.S. using solely their current Form I-94 as was possible in some cases in the past. (See travel.state.gov/exclusionvisa.html)
Information for those attending from countries other than the US:
Requirements and instructions for visas may be obtained from the Canadian Government web site www.cic.gc.ca/english/visit/index.html
Information for people with H-1B and O visas: People with H-1B and O visas should have no trouble traveling to Canada and returning as long as their passports, employment documents and visas are valid for at least 6 months.
WARNING: If you are in the process of changing your visa status (for instance, you have applied for permanent residence), you should not travel outside the U.S. without consulting a visa expert.
Information for people at DOE labs: You should apply for approval of travel to the ASA meeting at least one month in advance. (If you are not a US citizen or permanent resident, you may need a Canadian visa) However, it will be necessary to fill out a U. S. Department of Energy Request for Approval of Foreign Travel form if you work at a DOE lab or your travel is funded by a DOE lab. Each DOE lab has a person, the Organizational Point of Contact (OPOC), who is assigned to enter this information into the DOE Foreign Travel Management system. All requests for travel to major foreign conferences, when approved at the Laboratory, are sent on to DOE Headquarters for final approval.
Rebate of Goods and Services Tax (GST)
Visitors from outside Canada may apply for partial refund of the 7% Goods and Services Tax (GST) that they have paid while visiting Canada. This application is done when leaving the country. Visitors must retain purchase receipts and have them stamped by customs. Details are found in the booklet "Tax Refund for Visitors to Canada," which is widely available at hotels, airports and tourist information centers. Another source of information can be found online at <www.cra-arc.gc.ca/E/pbg/gf/gst176/README.html>.
4. STUDENT TRANSPORTATION EXPENSES
A student transportation subsidies fund has been established to provide limited funds to students to partially defray transportation expenses to meetings. Students presenting papers who propose to travel in groups using economical ground transportation will be given first priority to receive subsidies, although these conditions are not mandatory. No reimbursement is intended for the cost of food or housing. The amount granted each student depends on the number of requests received. To apply for a subsidy, submit a proposal (e-mail preferred) to be received by 11 April to: Jolene Ehl, ASA, Suite 1NO1, 2 Huntington Quadrangle, Melville, NY 11747-4502, Tel: 516-576-2359, Fax: 516-576-2377, Email: firstname.lastname@example.org. The proposal should include your status as a student; whether you have submitted an abstract; whether you are a member of ASA; method of travel; if traveling by auto; whether you will travel alone or with other students; names of those traveling with you; and approximate cost of transportation.
5. MESSAGES FOR ATTENDEES
Messages for attendees may be left by calling the Hyatt Regency Vancouver (604-639-4820) and asking for the ASA Registration Desk during the meeting, where a message board will be located. This board may also be used by attendees who wish to contact one another.
Registration is required for all attendees and accompanying persons. Only persons with registration badges will be admitted to the meeting rooms, Buffet Socials on Tuesday and Thursday, and the Accompanying Persons Program.
Registration will begin Monday morning, 16 May, at 7:30 a.m. at the registration area in the Regency Ballroom Foyer of the Hyatt.
Checks or travelers checks in U.S. funds drawn on U.S. banks and Visa, MasterCard and American Express credit cards will be accepted for payment of registration. Meeting attendees who have preregistered may pick up their badges and registration materials at the Preregistration Desk.
Preregistration is available until 11 April. You may register online or by fax or postal mail by dowloading the registration form from the ASA page or by using the one that was included in the printed Call for Papers.
The registration fees are (in USD) $350 for members of the Acoustical Society of America and the Canadian Acoustical Association; $400 for non-members, $50 for Emeritus members of ASA (Emeritus status pre-approved by ASA), $45 for students who are not members of ASA or CAA and $50 for accompanying persons. One-day registration is available at $175 for members and $200 for nonmembers. A nonmember who pays the $400 nonmember registration fee and simultaneously applies for Associate Membership in the Acoustical Society of America will be given a $50 discount off their dues payment for 2005 dues (Full price for dues: $105).
Invited speakers who are members of the Acoustical Society of America are expected to pay the registration fee, but nonmember invited speakers who participate in the meeting may register without charge.
There is no registration fee for students with current student identification cards who are members of the Acoustical Society of America or the Canadian Acoustical Association.Special note to students who preregistered Online: You will also be required to show your student id card when picking-up your registration materials at the meeting.
7. ASSISTIVE LISTENING DEVICES
The ASA has purchased assistive listening devices (ALDs) for the benefit of meeting attendees who need them at technical sessions. Attendees with hearing loss are encouraged to take advantage of ALDs. To do so, ask at the ASA registration desk. If you have problems with an ALD return to the desk for help. Any attendee who will require an assistive listening device should advise the Society in advance of the meeting by writing to: Acoustical Society of America, Suite 1NO1, 2 Huntington Quadrangle, Melville, NY 11747-4502; Email: email@example.com
8. TECHNICAL SESSIONS
The technical program includes 100 sessions, with 1068 papers scheduled for presentation during the meeting.
Session Chairs have been instructed to adhere strictly to the printed time schedule, both to be fair to all speakers and to permit attendees to schedule moving from one session to another to hear specific papers. If an author is not present to deliver a lecture-style paper, the Session Chairs have been instructed either to call for additional discussion of papers already given or to declare a short recess so that subsequent papers are not given ahead of the designated times.
Several sessions are scheduled in poster format, with the display times indicated in the program schedule.
9. TECHNICAL SESSION DESIGNATIONS
The first character is a number indicating the day the session will be held, as follows:
1-Monday, 16 May
2-Tuesday, 17 May
3-Wednesday, 18 May
4-Thursday, 19 May
5-Friday, 20 May
The second character is a lower case ‘‘a’’ for a.m.,‘‘p’’ for p.m. or ‘‘e’’ for evening corresponding to the time of day the session will take place. The third and fourth characters are capital letters indicating the primary Technical Committee that organized the session, using the following abbreviations or codes:
AA Architectural Acoustics
AB Animal Bioacoustics
AO Acoustical Oceanography
BB Biomedical Ultrasound/Bioresponse to Vibration
EA Engineering Acoustics
ED Education in Acoustics
MU Musical Acoustics
PA Physical Acoustics
PP Psychological and Physiological Acoustics
SA Structural Acoustics and Vibration
SC Speech Communication
SP Signal Processing in Acoustics
UW Underwater Acoustics
In sessions where the same Technical Committee is the primary organizer of more than one session scheduled in the same morning or afternoon, a fifth character, either lower-case ‘‘a,’’ ‘‘b,” or “c” is used to distinguish the sessions. Each paper within a session is identified by a paper number following the session-designating characters, in conventional manner. As hypothetical examples: paper 2pEA3 would be the third paper in a session on Tuesday afternoon organized by the Engineering Acoustics Technical Committee; 3pSAb5 would be the fifth paper in the second of two sessions on Wednesday afternoon sponsored by the Structural Acoustics and Vibration Technical Committee.
Note that technical sessions are listed both in the calendar and the body of the program in the numerical and alphabetical order of the session designations rather than the order of their starting times. For example, session 3aAA would be listed ahead of session 3aAO even if the latter session began earlier in the same morning.
10. TOPICAL MEETING ON CLASSROOM ACOUSTICS - THE RESEARCH PERSPECTIVE
This two day colloquium, sponsored by Architectural Acoustics, Education in Acoustics, Noise, and Psychological and Physiological Acoustics, will be held on Monday, 16 May and Tuesday, 17 May, in Sessions 1aAA, 2aAA and 2pAAa. The sessions will focus on research involving Classroom Acoustics, including Student Perception and Performance, Teacher Perception and Performance, Prediction and Solutions. Following the Topical Meeting is a special Public Forum, planned for Wednesday evening, 18 May, in Session 3eAA, to which all ASA meeting attendees, local educators and other stakeholders are invited.
11. HOT TOPICS SESSION
A Hot Topics session (3pID) will be held on Wednesday, 18 May, starting at 1:30 p.m. in Plaza B and C and will end before the start of the Plenary Session. Papers will be presented on current topics in the fields of Physical Acoustics, Psychological and Physiological Acoustics and Speech Communication. The session will also include presentations on the ASA Regional Chapters program and the ASA Student Council.
12. TUTORIAL LECTURE ON AUTOMATIC SPEECH RECOGNITION
A tutorial lecture on Automatic Speech Recognition will be given by Carol Espy-Wilson on Monday, 16 May, at 7:00 p.m. in Regency A and B.
A registration fee of $25 is charged to defray partially the lecture expenses. Students with current Ids may register for $12. Only those who have pre-registered in advance of the meeting are assured of receiving copies of the lecture notes at the meeting.
13. GALLERY OF ACOUSTICS
The Technical Committee on Signal Processing in Acoustics will sponsor its seventh Gallery of Acoustics at the Vancouver meeting. The objective of the Gallery is to enhance ASA meetings by providing a compact and free-format setting for researchers to display their work to all meeting attendees in a forum emphasizing the diversity and interdisciplinary nature of acoustics. The Gallery of Acoustics provides a means by which we can all share and appreciate the natural beauty and aesthetic appeal of acoustical phenomena.
The Gallery will be held in the Regency Foyer on the 3rd floor and will include of posters, videos, and audio clips of images and/or sounds generated by acoustic processes or resulting from signal processing of acoustic data. Images and videos can consist of actual visualizations of acoustic processes, or of aesthetically and technically interesting images resulting from various signal processing techniques. Audio clips and segments should also have both aesthetic and technical appeal.
A panel of referees will judge entries on the basis of aesthetic/artistic appeal, ability to convey and exchange information, and originality. A cash prize of $350 will be awarded to the winning entry.
14. STUDENT DESIGN COMPETITION
The Technical Committee on Architectural Acoustics of the Acoustical Society of America and the National Council of Acoustical Consultants are sponsoring a Student Design Competition to be displayed and professionally judged at the Vancouver meeting. The 2005 competition involves the design of a drama theater complex located within in an urban mixed-use development.
The purpose of this design competition is to encourage students enrolled in architecture, Architectural Engineering, and other University curriculums that involve building design and/or acoustics to express their knowledge of architectural acoustics and building noise control in the schematic design of portions of a building where acoustical considerations are of primary importance.
Students intending to enter the competition must register by 1 April. Details about the competition and submission of entries can be found at asa.aip.org/vancouver/design.pdf
The submitted designs will be judged by a panel of professional architects and acoustical
consultants. An award of $1,000 will be made to the submitter(s) of the design judged
"firsthonors." Four awards of $500 each will be made to the submitters of four entries judged
"commendation." Entries will be on display in Session 2pAAb on Tuesday, 17 May, from 1:30
p.m. to 5:00 p.m. in the Balmoral Room. 15. WORKSHOP IN ACOUSTICS FOR MUSICAL INSTRUMENT BUILDERS A workshop on Acoustics for Musical Instrument Builders sponsored by the Technical
Committee on Musical Acoustics will be held in conjunction with the special session titled
“String instrument design and construction” on Friday 20 May and Saturday morning, 21 May,
in the Balmoral Room. 16. 1ST ASA WORKSHOP ON SECOND LANGUAGE SPEECH LEARNING The 1st ASA workshop on Second Language Speech Learning will be held 14-15 May at
Simon Fraser University, Harbour Centre Drive (downtown Vancouver). The conference is open
to all ASA members. For further information visit www.sfu.ca/~mjmunro/swshp.htm. 17. CONFERENCE ON INDUSTRIAL RELATED ENVIRONMENTAL AND OCCUPATIONAL NOISE
The submitted designs will be judged by a panel of professional architects and acoustical consultants. An award of $1,000 will be made to the submitter(s) of the design judged "firsthonors." Four awards of $500 each will be made to the submitters of four entries judged "commendation." Entries will be on display in Session 2pAAb on Tuesday, 17 May, from 1:30 p.m. to 5:00 p.m. in the Balmoral Room.
15. WORKSHOP IN ACOUSTICS FOR MUSICAL INSTRUMENT BUILDERS
A workshop on Acoustics for Musical Instrument Builders sponsored by the Technical Committee on Musical Acoustics will be held in conjunction with the special session titled “String instrument design and construction” on Friday 20 May and Saturday morning, 21 May, in the Balmoral Room.
16. 1ST ASA WORKSHOP ON SECOND LANGUAGE SPEECH LEARNING
The 1st ASA workshop on Second Language Speech Learning will be held 14-15 May at Simon Fraser University, Harbour Centre Drive (downtown Vancouver). The conference is open to all ASA members. For further information visit www.sfu.ca/~mjmunro/swshp.htm.
17. CONFERENCE ON INDUSTRIAL RELATED ENVIRONMENTAL AND OCCUPATIONAL NOISE
A conference entitled "For Whom The Decibel Tolls: Reducing the Impact of Industrial Noise" will be held 23--26 May in Banff, Canada, the week after the Vancouver meeting. The conference is being organized by the Alberta Acoustical Society and is cosponsored by the ASA and the Alberta Energy and Utilities Board.
For further information please click on the link to this conference on the Alberta Energy and Utilities Board's web site: www.eub.gov.ab.ca/BBS/new/announcements/default.htm
18. MEDWIN PRIZE IN ACOUSTICAL OCEANOGRAHPY AND THE ACOUSTICAL OCEANOGRAPHY PRIZE LECTURE
The 2005 Medwin Prize in Acoustical Oceanography will be awarded to Svein Vagle of the Institute of Ocean Sciences, Sidney, Canada, at the Plenary Session on Wednesday, 18 May. The award citation reads: "For development of experimental techniques to probe the upper ocean boundary layer.”
Svein Vagle will present the Acoustical Oceanography Prize Lecture titled "Acoustic explorations of the upper ocean boundary layer" on Wednesday, 18 May at 1:30 p.m. in Session 3pAO in Plaza A.
19. TECHNICAL COMMITTEE OPEN MEETINGS
Technical Committees of the Acoustical Society of America will hold open meetings on Tuesday, Wednesday, and Thursday evenings at the Hyatt Hotel. These are working, collegial meetings. Much of the work of the Society is accomplished by actions that originate and are taken in these meetings including proposals for special sessions and workshops. All meeting participants are cordially invited to attend these meetings and to participate actively in the discussions. Times and rooms for each Committee meeting are given in the schedule for committee meetings and other events.
20. PLENARY SESSION
A plenary session will be held Wednesday, 18 May, at 3:15 p.m. in Regency A, B, C. The Silver Medal in Psychological and Physiological Acoustics will be presented to H. Steven Colburn, the R. Bruce Lindsay Award will be presented to Lily M. Wang, the Helmholtz-Rayleigh Interdisciplinary Silver Medal will be presented to Gilles A. Daigle, and the Gold Medal will be presented to Allan D. Pierce.
Certificates will be presented to the Fellows elected at the San Diego meeting of the Society.
21. ANNUAL MEETING OF THE MEMBERSHIP
The annual meeting of the membership of the Acoustical Society of America will be held at 3:15 p.m. on Wednesday, 18 May 2005, in Regency A, B, C at the Hyatt Regency Vancouver hotel.
22. ANSI STANDARDS COMMITTEES
Meetings of ANSI Accredited Standards Committees and their advisory working groups will be held at the dates and times listed in the schedule of committee meetings and other events
Meetings of Accredited Standards Committees S1, Acoustics; S2, Mechanical Vibration and Shock; S3, Bioacoustics; and S12, Noise, as well as the Standards Plenary meeting, are open meetings and all attendees are invited to attend and participate in the acoustical standards development process. Meetings of selected advisory working groups are often held in conjunction with Society meetings and are listed in the calendar or on the standards bulletin board in the registration area, e.g., S12/WGI8-Room Criteria. People interested in attending and in becoming involved in working group activities must contact the ASA Standards Manager for further information about these groups, or about the ASA Standards Program in general, at the following address: Susan Blaeser, ASA Standards Manager, Standards Secretariat, Acoustical Society of America, Suite 114E, 35 Pinelawn Road, Melville, NY 11747; Tel.: 631-390-0215; Fax: 631-390-0217; Email: firstname.lastname@example.org.
23. COFFEE BREAKS
Morning coffee breaks will be held each day starting at 10:00 a.m. in the Regency Foyer and Plaza Foyer.
24. A/V PREVIEW ROOM
The King George Room will be set up as an A/V preview room for authors’ convenience, and will be available Monday through Thursday from 7:00 a.m. to 5:00 p.m. and Friday from 7:00 a.m. to 2:00 p.m. Authors of papers using 35 mm slides must arrange their slides in carousels before their presentation since it will not be possible to arrange slides during a session.
25. ONLINE MEETING PAPERS
The ASA has replaced its traditional at-meeting “Paper Copying Service” with a new online site which can be found at scitation.aip.org/asameetingpapers/. Authors of papers to be presented at meetings will be able to post their full papers or presentation materials for others who are interested in obtaining detailed information about meeting presentations. The online site will be open for author submissions in April. Submission procedures and password information have been mailed to authors with the acceptance notices.
Those interested in obtaining copies of submitted papers for this meeting and the immediate past meeting may access the service at anytime. No password is needed.
26. E-MAIL ACCESS
Computers providing e-mail access will be available from 9:00 a.m. to 5:00 p.m., Monday to Thursday and 9:00 a.m. to 12:00 noon on Friday.
27. BUFFET SOCIALS
A complimentary buffet socials with cash bar will be held on Tuesday, 17 May, from 6:00 p.m. to 7:30 p.m. in the Regency Ballroom at the Hyatt Regency Vancouver. A second social with cash bar will be held on Thursday, 19 May, from 6:00 p.m. to 7:30 p.m. in the British Columbia Ballrom at the Fairmont Hotel Vancouver (900 West Georgia Street). The Hotel Vancouver is two blocks from the Hyatt.
28. FELLOWS LUNCHEON
A Fellows’ Luncheon will be held on Thursday, 19 May, at 12:00 noon in Regency A and B. The speaker will be Dr. Garry C. Rogers, Research Scientist at the Pacific Geoscience Centre, Geological Survey of Canada. The subject of his talk will be “Earthquate and Tsunami Hazard in Cascadia.”
The luncheon is open to all members and their guests. To guarantee a reservation, please purchase your tickets by Wednesday morning at 10:00 a.m. The cost is $30.00 per ticket. After that time tickets will be limited.
29. STUDENTS MEET MEMBERS FOR LUNCH
The Education Committee has established a program for students to meet one on one with members of the Acoustical Society over lunch. The purpose is to make it easier for students to meet and interact with members at meetings. Each lunch pairing is arranged separately. Students who wish to participate may sign up by contacting David Blackstock, University of Texas at Austin, Mechanical Engineering Dept., 1 University Station C2200, Austin, TX 78712-0292; Tel.: 512-471-3145; Fax: 512-471-1045; Email: email@example.com. The information needed in order to arrange each pairing is the student's name, university, department, status (graduate student or undergraduate), research field, interests in acoustics, and days that are free for lunch. The sign-up deadline is one week before the start of the meeting, but an earlier sign-up is strongly encouraged. The cost of the meal is the responsibility of each participant.
30. STUDENTS’ RECEPTION
This reception, sponsored by the ASA and the National Council of Acoustical Consultants, will provide an opportunity for students to meet informally with fellow students and other members of the Acoustical Society. All students are encouraged to attend, especially students who are first time attendees or those from smaller universities. The reception will be held on Wednesday, 18 May, from 5:30 p.m. to 7:00 p.m. in the Seymour/Grouse Rooms.
Students will find in their conference registration envelopes a small sticker to place on their name tags identifying them as students. Although wearing the sticker is not mandatory, it will allow for easier networking between students and other meeting attendees.
Students are encouraged to refer to the student guide, also found in their envelopes, for important program and meeting information pertaining only to students attending the ASA meeting. They are also encouraged to visit the official ASA Student Home Page at www.acosoc.org to learn more about student involvement in ASA.
31. COMMITTEE ON WOMEN IN ACOUSTICS LUNCHEON
The Women in Acoustics luncheon will be held at 11:30 a.m. on Wednesday, 18 May, in the English Bay Room. Those who wish to attend must purchase their tickets in advance by 10:00 a.m. on Tuesday, 17 May. The fee is $30 for non-students and $5 for students.
32. CHILD CARE
Meeting attendees who are interested in arranging child care services during the meeting
should contact the hotel concierge at <firstname.lastname@example.org> in advance of the meeting.
33. ACCOMPANYING PERSONS’ PROGRAM
Spouses and other visitors are welcome at the Vancouver meeting. The registration fee for accompanying persons is $40/$50. A hospitality room for accompanying persons will be open in the Grouse Room at the Hyatt Regency Vancouver from 8:00 a.m. to 11:00 a.m. each morning throughout the meeting where information about activities in and around Vancouver will be provided. A representative from Tourism Vancouver will be available for presentations and consultation.
Vancouver was voted the "Best City in the Americas" for 2004 by Conde Nast Traveler magazine, based on the categories of ambience, friendliness, culture and sites, restaurants, lodging, and shopping. This is just one of our city's many awards and accolades that clearly demonstrate the many reasons to visit Vancouver!
Vancouver is a dynamic, multicultural city set in a spectacular natural environment The Hyatt Regency Hotel is ideally located in the heart of this dynamic city. The location overlooks a mountain-rimmed harbour, is adjacent to exclusive shopping in Royal Centre, and two blocks from Robson Street and Pacific Centre. We are also close to sports complexes and theatres, 1,000-acre Stanley Park, Granville Island, beautiful natural beaches with windsurfing and sailing, and Grouse Mountain for skiing and recreation. The Vancouver Art Gallery is just around the corner as is a variety of truly multicultural dining experiences.
Daily guided bus tours are available with pick up from the Hotel. Destinations include Vancouver City highlights, North Shore Grouse Mountain (with spectacular views overlooking the whole city of Vancouver), a day trip to Victoria, B.C. (a 13 hour round trip including 1.5 hour ferry ride each way), and a day trip to Whistler, B.C. (a 10 hour round trip, or with optional overnight). For the more adventurous, a variety of self-guided tours are also available.
Visitors considering a pre- or post-conference cruise to Alaska will find information at: www.tourismvancouver.com/transportatoin/cruises.cfm
Vancouver enjoys mild temperatures year-round. The average daily temperature in May is 18 C (58 F). For more information visit www.tourismvancouver.com/travel_tips/additional_travel_tips.cfm
35. TECHNICAL PROGRAM ORGANIZING COMMITTEE
Stan E. Dosso, Chair; Michael Wolfson, Acoustical Oceanography; Kathleen M. Stafford, Animal Bioacoustics; Kerrie G. Standlee, Lily M. Wang, Architectural Acoustics; Michael R. Bailey, Biomedical Ultrasound/Bioresponse to Vibration; James P. Cottingham, Education in Acoustics and Musical Acoustics; Stephen C. Thompson, Engineering Acoustics; Jerry G. Lilly, Noise; Thomas J. Matula, Physical Acoustics; Neal F. Viemeister, Psychological and Physiological Acoustics; David I. Havelock, Signal Processing in Acoustics; Terrance M. Nearey, Speech Communication; Claudio Bulfone, Structural Acoustics and Vibration; Peter H. Dahl, Underwater Acoustics.
36. LOCAL MEETING COMMITTEES
Murray Hodgson, General Chair; Stan E. Dosso, Technical Program Chair; Bernadette Duffy, Coordination/Food Service; Mark Cheng and Fred Tewfik, Audio-Visual; Claudio Bulfone, Social Events; Wonyoung Yang, Zohreh Razavi and Katrina Scherebynyj, Signs; Ian Wilson and Jeremy Perkins, Student Issues; Nahal Namdaran, Poster Sessions; Bryan Gick, Green Meeting; Herman Li and Connie So, Registration/ASA Office; Doug Wilson, Promotions/Sightseeing.
37. PHOTOGRAPHING AND RECORDING
Photographing and recording during regular sessions are not permitted without prior permission from the Acoustical Society.
38. NOTE TO SMOKERS
Smoking is prohibited in all session rooms. Smoke only where ashtrays are provided.
39. ABSTRACT ERRATA
This meeting program is Part 2 of the April 2005 issue of The Journal of the Acoustical Society of America. Corrections, for printer’s errors only, may be submitted for publication in the Errata section of the Journal.
40. GUIDELINES FOR ORAL PRESENTATIONS AT MEETINGS OF THE ACOUSTICAL SOCIETY OF AMERICA
A. Preparation of Visual Aids
1. See the guidelines for computer projection below.
2. Allow at lest one minute of your talk for each slide or other visual aid, e.g., no more than 12 slides for a 15-minute talk.
3. Minimize the number of lines of text and the number of curves shown on one visual aid. More than 12 lines of text or 5 curves are too many to be comprehended within one minute. Too little is better than too much.
4. On a transparency for overhead projection, all material should be within an 8x9-inch (20x23 cm) frame. Characters should be at least 0.2 inches (5 mm) high to be legible when projected; conventional 10- or 12-font characters are too small.
5. Text for 35-mm slides may be prepared using 10- or 12-pitch font, but the overall frame size of the typed material before reproduction should be no larger than 4x6 inches (10x15 cm). In general, characters in any visual aid should have a height at least 1/40 of the total frame height. In order that a 35-mm slide be legible when projected in an average size room, the slide itself should be legible when held 10 inches (25 cm) in front of the eye.
6. Make symbols no less than 1/3 the height of a capital letter. Break away any line that would otherwise pass through a character or symbol.
7. Black lines on clear background or white lines on black background are more legible than colored lines. Use color only if required to distinguish different curves or elements.
8. On each slide put a ‘‘thumb mark’’ on the corner that is the upper right-hand corner when the slide is viewed inverted, so that on later projection the image is upright. Number the slides in order of presentation, on or beside the ‘thumb mark.’’
9. Video tapes must be in the standard VHS format. Videotapes not in the standard VHS format must be converted to this format by the individual presenter prior to the meeting.
1. Organize your talk with introduction, body, and summary or conclusion. Include only facts or concepts that can be explained adequately in the allotted time. Rehearse talk so you can confidently deliver it in that time.
2. Session Chairs have been instructed to adhere to the time schedule and to stop your presentation if you run over.
3. An A/V preview room will be available for viewing slides, transparencies or videotapes before your session starts.
4. Arrive early enough so that you can meet the session chair and projectionist, check your slides in the projector, and familiarize yourself with the microphone, slide controls, laser pointer, and other equipment.
5. Every time you display a slide the audience needs time to interpret it. Although you are familiar with the data, the audience may not be. Describe the abscissa, ordinate, units, and the legend for each curve. If the shape of a curve or some other feature is important, tell the audience what they should observe in order to grasp the point. They won’t have time to figure it out for themselves.
1. Hubbard, H.H. ‘‘Guidelines for the planning and preparation of illustrated technical talks,’’ J. Acoust. Soc. Am. 60, 995--998 (1976).
2. Young, R.W. ‘‘On presenting a technical paper,’’ J. Acoust. Soc. Am. 61, 1086--1087 (1977).
41. SUGGESTIONS FOR EFFECTIVE POSTER PRESENTATIONS
A board approximately 8 ft. wide x 4 ft. high will be provided for the display of each poster paper. Supplies will be available for attaching the poster material to the display boards. Each board will be marked with the board location number. Note that the board location number may not correspond with the abstract number. Authors should furnish, as part of their poster presentation, a sign giving the abstract number, paper title and author(s) name, in lettering approximately 1-1/2 inch high. Free-hand lettering with a felt pen is entirely adequate.
A poster paper should be able to ‘‘stand alone,’’ that is, be understandable even if the author is not present to explain, discuss, and answer questions. This is highly desirable because the author may not be present for the entire time the poster papers are on display, and when the author is engaged in discussion with one person, others may want to study the display without interrupting an ongoing dialogue. To meet the ‘‘stand alone’’ criteria, it is suggested that authors consider the following elements for a poster. Each element can be arranged on one or more standard letter-size sheets. Where typing is needed, large font type is very effective. Careful hand lettering, at least 1/4 in. high, is also acceptable. Obviously, it may not be appropriate for any given paper to include all of the ‘‘elements’’ listed below. These are merely suggestions:
1. Objective, purpose, goal, etc.
2. Background information. Prior work.
3. Assumptions, etc.
4. Experimental arrangements, block diagram, sketch, photos, parameters.
5. Outline of the theoretical development.
6. Data, graphs, tables, etc.
Graphs and photographs should be a minimum of 8x10 inches. Figure captions are essential. Avoid glossy paper.
Display objects, such as transducer elements or materials, demonstration tapes, etc., are excellent supplements to a poster.
Since the poster paper is not archival, feel free to bring incompletely reduced data for discussion.
42. GUIDELINES FOR USE OF COMPUTER PROJECTION IN MEETING PRESENTATIONS
The following guidelines should be observed by all speakers presenting Power Point or equivalent presentations at meetings of the Acoustical Society of America.
It is essential that each speaker connect his/her own laptop to the computer projection system in the A/V preview room prior to session start time to verify that the presentation will work properly. Technical assistance is available in the A/V preview room at the meeting, but not in session rooms. Presenters whose computers fail to project for any reason will not be granted extra time.
The information provided below will enable you to create materials that will be suitable for meeting presentations.
It is strongly recommended that overhead transparencies be brought to the session by the speaker as backup.
1. Set your computer's screen resolution to 1024 by 768 pixels or to the resolution indicated by the AV technical support. If it looks OK, it will probably look OK to your audience during your presentation.
2. Use all of the available screen area. If a page in portrait orientation is displayed in landscape orientation computer projection, the two sides of the projected image will be blank, effectively shrinking the text size. All documents/figures should be created in landscape orientation with very thin margins, thereby making maximum use of the (limited) resolution of the computer projector.
3. No more than 2 graphs/plots/figures should be included on a single slide. Use large lettering for axis labels and bold fonts for the numbers. Remember that graphics can be animated or quickly toggled among several options: comparisons between figures may be made temporally rather than spatially.
4. Avoid thin fonts, including fonts with thin elements (e.g., the horizontal bar of the "e" may be lost because it is less than one pixel wide at the low resolution of the computer projector, thereby
registering as a "c"). If using a thin font, make it bold to widen the minimum line width. Avoid thin lines which may look fine when viewed on the high screen resolution setting but will fade or
disappear when a low screen resolution is set.
5. Contrasts must be enhanced in computer-projected documents for good visibility. Use dark backgrounds with lighter (contrasting) lettering, rather than white backgrounds with dark lettering. Avoid "busy" backgrounds, and keep text and figures simple and large.
6. Avoid the use of red, especially on purple or green backgrounds. People with common color blindness will not see figures in red if they are backed by similar colors.
7. Avoid large borders and logos of institutions as these leave a reduced area for actual data and graphs. If such borders or logos are necessary, place them at the bottom of the slide so that your technical data appears at the top of the projected image.
8. Animations often run more slowly on laptops connected to computer video projectors than when not so connected. Test the effectiveness of your animations before your assigned presentation time on a similar projection system (e.g., in the A/V preview room). Avoid real-time calculations in favor of pre-calculation and saving of images.
9. A four-way video switcher will be provided at the session. Before the start of your paper, during the question and answer period of the previous speaker, connect your laptop to the video switcher. It is good protocol to initiate your slide show (e.g., run PowerPoint) immediately once connected, so the audience doesn't have to wait. When it is your turn to present, the session chair will press the button on the switcher corresponding to the appropriate number of the input to which you connected (indicated on the cord you plugged into your computer). If there are any problems, the session chair or a designated helper will endeavor to assist you, but it is
your responsibility to ensure that the technical details have been worked out ahead of time.
10. Make sure you have a backup of your presentation on floppy, ZIP disk, PCMCIA memory card, or equivalent, in case your hard disk crashes or its files become corrupted. It is strongly recommended that overhead transparencies be brought to the session by the speaker as backup.
11. During the presentation have your laptop running with main power instead of using battery power to insure that the laptop is running at full CPU speed. This will also guarantee that your laptop does not run out of power during your presentation.
Suggestions Regarding Specific Hardware Configurations
Older Macs require a special adapter to connect the video output port to the standard 15-pin male DE-15 connector. Make sure you have one with you.
Depending upon the vintage of your Mac, you may have to reboot once it is connected to the computer projector or switcher. Hint: you can reboot while connected to the computer projector in the A/V preview room in advance of your presentation, then put your computer to sleep. Macs thus booted will retain the memory of this connection when awakened from sleep. Alternatively, you can reboot while connected to the video switcher during the previous speaker's presentation, but it is safer to queue this up in advance of the session.
Depending upon the vintage of your system software, you may find that the default video mode is a side-by-side configuration of monitor windows (the test for this will be that you see no menus or cursor on your desktop; the cursor will slide from the projected image onto your laptop's screen as it is moved). Go to Control Panels, Monitors, configuration, and drag the larger window onto the smaller one. This produces a mirror-image of the projected image on your laptop's screen.
Also depending upon your system software, either the Control Panels will automatically detect the video projector's resolution and frame rate, or you will have to set it manually. If it is not set at a commensurable resolution, the projector may not show an image. Experiment ahead of time with resolution and color depth settings in the A/V preview room (please don't waste valuable time fiddling with your Control Panel settings during your allotted session time).
Make sure your computer has the standard female 15-pin DIN video output connector. Some computers require an adaptor.
Once your computer is physically connected, you will need to toggle the video display on. Most PCS use either ALT-F5 or F6, as indicated by a little video monitor icon on the appropriate key. Some systems require more elaborate keystroke combinations to activate this feature. Verify your laptop's compatibility with the projector in the computer/video prep room. Likewise, you may have to set your laptop's resolution and color depth via the monitor’s Control Panel to match that of the projector, which settings you should verify prior to your session (please don't waste valuable time adjusting your Control Panel settings during your allotted session time).
Most Linux laptops have a function key marked CRT/LCD or two symbols representing computer versus projector. Often that key toggles on and off the VGA output of the computer, but in some cases, doing so will cause the computer to crash. One fix for this is to boot up the BIOS and look for a field marked CRT/LCD (or similar). This field can be set to "Both," in which case the signal to the laptop is always presented to the VGA output jack on the back of the computer. Once connected to a computer projector, the signal will appear automatically, without toggling the function key. Once you get it working, don't touch it and it should continue
to work, even after reboot.
43. DATES OF FUTURE ASA MEETINGS
For further information on any ASA meeting, or to obtain instructions for the preparation and submission of meeting abstracts, contact the Acoustical Society of America, Suite 1NO1, 2 Huntington Quadrangle, Melville, NY 11747-4502; Telephone: 516-576-2360; Fax: 516-576-2377; E-mail: email@example.com
17–21 October 2005 - Minneapolis, Minnesota
5–9 June 2006 - Providence, Rhode Island
28 November -2 December 2006, Honolulu, Hawaii
4–8 June 2007, Salt Lake City, UT